Top 10 Tasks You Can Delegate to a Virtual Assistant Today

Let’s be honest: You didn’t start your business to spend your days chasing invoices, answering emails, or scheduling meetings.

You started it to build something, serve clients, and create freedom.

But the day-to-day admin? It’s eating up your time—and your energy.

That’s where a virtual assistant (VA) comes in. Hiring a VA isn’t just about saving money—it’s about getting your time back so you can focus on growth, strategy, and sanity.

Here are the top 10 high-impact tasks you can delegate to a virtual assistant today.

1. Calendar Management & Appointment Scheduling

Your calendar shouldn’t be your enemy.
A VA can:

Schedule calls and meetings
Coordinate availability with clients or team members
Send confirmations and reschedule when needed
Add time buffers between meetings

Time saved: 3–5 hours/week

2. Email Management & Inbox Organization

Inbox chaos? No more.
A VA can:

Filter important vs. non-urgent emails
Draft replies
Set up auto-responders
Unsubscribe you from junk
Organize folders or labels

Time saved: 5–10 hours/week (and your sanity)

3. Customer Service & Client Communication

Great support = happy clients = more repeat business.
Your VA can:

Respond to inquiries
Follow up on questions or feedback
Send reminders for appointments or payments
Resolve common issues with empathy and speed

Time saved: 5+ hours/week

4. Invoicing, Payments & Basic Bookkeeping

You didn’t sign up to be a full-time accountant.
A VA can:

Generate and send invoices
Track payments
Follow up on overdue bills
Enter transactions into accounting software
Prepare monthly reports

Time saved: 2–6 hours/week

5. Social Media Management

Stay visible without being glued to your phone.
Your VA can:

Schedule posts
Reply to comments and messages
Research hashtags
Repurpose content
Engage with followers

Time saved: 3–8 hours/week (plus fewer late-night scroll sessions)

6. Lead Follow-Up & CRM Updates

Leads that aren’t followed up = money left on the table.
A VA can:

Respond to inquiries
Qualify prospects
Book discovery calls
Update your CRM with notes, tags, and follow-ups

Time saved: 3–6 hours/week
Revenue potential: 💰💰💰

7. Travel Planning & Research

A VA can:

Research flights and hotels
Compare travel options
Create itineraries
Book everything for you

Time saved: 1–3 hours per trip (and zero stress)

8. Data Entry & Document Formatting

Mind-numbing but essential? Perfect VA territory.
Your VA can:

Input data into spreadsheets or CRMs
Format documents
Create templates
Maintain organized records

Time saved: 2–5 hours/week

9. Online Research & Market Intel

Need to research competitors, tools, or trends? Delegate it.
Your VA can:

Compile industry data
Analyze competitors
Summarize key findings
Research tools or software solutions

Time saved: 3+ hours/week
Bonus: You look smarter on every call

10. Review Generation & Reputation Management

Online reviews = trust. But getting them takes follow-up.
A VA can:

Send review requests post-service
Monitor your Google/Yelp/Facebook ratings
Respond to reviews professionally
Flag negative feedback early

Time saved: 1–2 hours/week
Impact: Long-term brand growth

How Much Time Can You Save?

Conservatively, delegating these 10 tasks to a VA could save you 20-30+ hours per week.

That’s 80 to 120 hours per month—the equivalent of 2–3 full workweeks. With that kind of time back, you can finally:

Focus on sales and strategy
Launch that course or new offer
Stop drowning in admin
Actually take a weekend off 😮

That’s why we recommend a minimum of 20 hours/week for maximum impact.

It ensures your VA is fully integrated into your workflow, and you’re getting the consistent, high-quality support you need to grow.

Frequently Asked Questions

Q: Do I need to hire a full-time virtual assistant?
A: Not necessarily! Many of our clients start at 20 hours per week, which is our recommended minimum. It’s the perfect sweet spot to see meaningful results without overcommitting. You can always scale up from there.

Q: What if I don’t know what to delegate?
A: Start by tracking your time for a week. Anywhere you say “I shouldn’t be doing this” is a great place to start.

Q: Are VAs reliable and well-trained?
A: Yes—especially when hired through Remote Leverage. We match you with college-educated, vetted VAs who are trained to support busy business owners just like you.

Ready to Start Delegating Smarter?

Your business needs you at the wheel—not stuck in the inbox.

Let Remote Leverage match you with a virtual assistant who can handle your day-to-day tasks so you can reclaim your time, energy, and momentum.

👉 Click here to get started →