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Executives can spend 16 to 25 hours per week on administrative work, but the right executive assistant can cut that time by 75% or more. The challenge isn't whether to hire one, it's finding a staffing partner that actually matches your budget, time zone needs, and working style.
Executive assistant costs range from $300 per month for app-based support to $5,500 or more for U.S.-based resources, making the right fit largely dependent on budget and how hands-on the support needs to be.
Time zone overlap directly affects day-to-day usability. Assistants based in India or the Philippines can be 9.5 to 15 hours ahead of U.S. teams, while nearshore talent from Latin America typically works during U.S. business hours, making live collaboration and urgent requests far easier.
Eight staffing companies offer meaningfully different models. Options range from Remote Leverage's flat placement fee and pre-screened candidates to Athena and Magic's premium, highly structured support, to Prialto's team-based coverage model.
Security and vetting rigor should factor into the decision. For assistants who will access calendars, email, or financial information, screening depth and device security practices matter just as much as pricing and availability.
Onboarding determines whether a good hire actually succeeds long-term. Documenting recurring tasks, setting clear communication expectations, and sharing access gradually as trust develops all play a major role in retention and performance.
There’s a theory out there that every executive is only as good as their assistant. Okay, so maybe that’s not entirely true. But there is something to say about a highly skilled and professional executive virtual assistant that can manage many of the repetitive administrative tasks that seem to fall into an executive’s lap.
One executive coach shared on LinkedIn not too long ago that executives can easily spend somewhere between 16 and 25 hours per week on administrative work. That’s a lot of time. However, with the right executive assistant, that time can drop by 75%, maybe more. Just think how much time you could get back every week.
Unfortunately, finding the right executive assistant isn’t always easy. Many candidates come to the table saying how they can do this or that. But how do you know that you can take what they say at face value? And when you need help fast, finding the time to vet candidates can be exhausting.
That’s why we’ve put together a list of the top executive assistant staffing companies. We’re confident that with this list, you can find the recruiting service that’s best for your needs so that you can get help fast and when you need it most.
If you’ve never worked with an executive staffing company before, let alone a staffing company of any kind, it might seem intimidating. Suddenly, an organization claims to be able to get several highly skilled and well-qualified individuals in front of you. It can almost seem too good to be true.
The thing to know is that when you know what to look for and get connected to the right recruiting service, the process can be super easy. That said, let’s take a look at two of the most important things that you could be looking at when talking to various staffing support organizations.
Pricing is important, and it would be naive to suggest otherwise. And these professionals can come with a pretty hefty salary. An article by U.S. News & World Report suggests that in 2024, the average salary for executive assistants exceeded $74,000. With inflation, we know that those salaries are even higher now, and keep in mind that this figure doesn’t include benefits or any of the other expenses that come with hiring full-time staff.
For smaller companies, that can be a big salary to bite off. Thus, hiring virtual executive assistants can be quite lucrative. Virtual employees, especially those that you hire nearshore or offshore, come with comparable skills to U.S. workers but at a fraction of the cost.
But this begs the question. How much do executive virtual assistants cost? The reality is that pricing can vary widely, ranging from $300 per month for app-based support to $5,500 or more for U.S.-based resources.
And so, the right fit depends on your budget and how hands-on you need this resource to be.
Another big consideration is time zones and geography. While talent can be found almost anywhere, working with someone on the other side of the globe isn’t always ideal. Executive assistants in India or the Philippines may be 9.5 to 15 hours ahead of U.S. teams, making live collaboration, last-minute meetings, and same-day requests more difficult. When your schedule changes unexpectedly, waiting until the next business day for a response can slow everything down.
Nearshore recruiting services that place talent from Latin America, including Remote Leverage and Prialto, offer a different experience. Their executive assistants typically work during U.S. business hours, making it much easier to communicate, manage calendars, coordinate meetings, and handle urgent requests as they happen.
So then, what are the best recruiting service organizations to work with to help you find nearshore resources that can help save you time and be more productive in your executive role? The team at Remote Leverage has assessed eight different companies that can help you get the support you need.
Before reviewing, it’s important to know that some specialize in premium offshore executive assistants, while others focus on nearshore talent from Latin America or U.S.-based support. A few even offer a combination of delivery models to accommodate different budgets and business needs. As you compare each provider, pay attention to the following:
Those differences can have a meaningful impact on your day-to-day experience.
For executives who want dedicated support without paying premium subscription fees, Remote Leverage offers a different hiring model. The recruiting service connects U.S. companies with experienced executive virtual assistants from Latin America, giving leaders the advantage of overlapping business hours and easier day-to-day collaboration.
Rather than assigning an assistant, Remote Leverage presents pre-screened candidates so you can interview them and select the person who best fits your working style and business priorities. Hiring is backed by a one-time placement fee instead of recurring recruiting costs.
Here are a few reasons executives choose Remote Leverage:
Athena is one of the most recognized names in executive assistant staffing, serving founders and executives who want a highly structured support experience. Rather than competing on price alone, Athena emphasizes rigorous screening, extensive training, managed company-issued devices, and strong security practices.
Its premium pricing reflects that higher-touch service model and ongoing operational support. If security, established workflows, and a well-known brand are priorities, Athena is worth considering. For a more detailed comparison, including pricing and features, see Remote Leverage’s in-depth review of Athena.
Here are a few reasons executives choose Athena:
Magic is a premium executive assistant recruiting service built for busy leaders who want dependable support backed by established systems. Like Athena, Magic competes on rigorous screening, managed devices, security practices, and brand reputation rather than low pricing.
A dedicated executive assistant costs approximately $31,200 per year, making it a premium option for companies that need consistent executive-level support. Every assistant completes a multi-day training program covering task execution, communication, and AI tools before working with clients.
Here are a few reasons executives choose Magic:
Persona connects businesses with dedicated remote professionals for executive support and other specialized roles. The company is known for an extremely selective hiring process, accepting only about 1 out of every 1,000 applicants. Full-time dedicated team members start at approximately $3,000 per month, making Persona a premium choice for companies seeking long-term support. The recruiting service also offers flexible engagement options to fit different business needs.
Here are a few reasons executives choose Persona:
Oceans Talent connects executives with dedicated virtual executive assistants from Latin America and other global talent markets. The recruiting service is designed for founders and leadership teams seeking premium executive support, with monthly pricing generally ranging from $3,000 to $ 4,000+.
Many assistants have experience supporting senior leaders at international companies and are familiar with U.S. business practices. Oceans also invests in ongoing professional development so assistants stay current on workplace technology and AI-powered tools.
Here are a few reasons executives choose Oceans:
Prialto takes a team-based approach to executive assistant support rather than matching each client with a single dedicated assistant. This model is designed for executives who want dependable administrative help with built-in coverage when someone is unavailable.
Plans typically begin at approximately $1,600 per month and include around 55 hours of support. Prialto also uses documented workflows to help maintain consistency across tasks and communications.
Here are a few reasons executives choose Prialto:
Double offers flexible executive assistant support for leaders who don’t need a full-time assistant or long-term commitment. With plans ranging from approximately $549 per month for 10 hours to $2,799 per month for 60 hours, it’s a practical choice for executives and small teams looking for ongoing administrative help.
Every assistant is carefully screened, and most bring an average of five years of professional experience supporting busy professionals.
Here are a few reasons executives choose Double:
BELAY is a well-established recruiting service that connects businesses with U.S.-based virtual executive assistants, along with professionals in bookkeeping and social media support. With thousands of assistants and many years in the market, it has built a strong reputation among companies that prefer domestic talent.
Its service model reflects that positioning, with executive assistant pricing generally ranging from $2,000 to $5,500 per month. BELAY also emphasizes a company culture grounded in Christian values, which may appeal to some organizations looking for a similar cultural fit.
Here are a few reasons executives choose BELAY:
At this point, you have eight different executive assistant recruiting services to consider. And though it might be helpful to start with this list of eight, you may benefit from some additional thoughts on what to consider before deciding on the right staffing organization for you.
Here are some considerations:
Though various recruiting services can help get great candidates in front of you, you and your team members play a big role in candidate retention. And it all starts with a well-documented, well-organized onboarding process.
Here are a few things you can do to make sure your new executive assistant is in it to win it, right alongside you.
A skilled virtual executive assistant can give you back valuable hours every week, but long-term success depends on choosing the right recruiting service and setting that person up for success from day one. With the right partnership in place, you can spend less time managing administrative work and more time leading your business.
Finding the right executive assistant you need a staffing partner whose pricing, time zone coverage, and hiring process actually fit how you work. The eight companies compared here range from flat-fee nearshore models to premium, highly structured offshore services, each suited to a different budget and level of hands-on support. Whichever option fits best, the partnership only pays off with a strong onboarding foundation: documented processes, clear priorities, and a communication rhythm that lets your assistant operate independently over time. Get that right, and the time you get back can go straight back into leading your business.
Executives typically spend 16 to 25 hours per week on administrative work. With the right executive assistant, that time can drop by 75% or more.
Pricing varies widely depending on the model, ranging from $300 per month for app-based support to $5,500 or more per month for U.S.-based, dedicated resources.
Assistants in offshore regions like India or the Philippines can be 9.5 to 15 hours ahead of U.S. teams, which slows down live collaboration. Nearshore talent from Latin America typically works U.S. business hours, making real-time coordination much easier.
A dedicated assistant works exclusively with one client and develops deep familiarity with their preferences. A team-based model, like Prialto's, provides coverage from multiple team members, which can offer more consistent availability when one person is out.
Document recurring tasks with clear instructions, set expectations for communication frequency and tools, share system access gradually as trust builds, and schedule regular check-ins during the first few weeks.
