<1 week
From consult to shortlist
4 talents
Shortlisted to interview
4 days
Time to full-admin handover to VA
“Nothing less than life-changing. Way above and beyond my expectations. A white glove recruiting process.”
Aaron Waters, Founder
Saber Tech Group
Challenge:
Aaron Waters founded Saber Tech Group to give tax offices the technology to run and scale a practice: payments, tax software, websites, CRM, and security compliance, all from one partner. Building that meant his time belonged to growth, sales, and strategy. Administrative work was taking it instead.
He had built remote teams before, but never this role. Earlier hires covered technical support, billing, and finance, sourced through a mix of DIY recruiting and an agency that placed staff in a controlled, security-compliant office environment. A dedicated executive assistant was new territory, and he needed to solve it while:
Aaron knew what going it alone would cost him, and said recruiting is “extremely difficult, time-consuming, you make a lot of mistakes.”
Solution:
Remote Leverage took the role definition, ran recruiting and vetting end-to-end, and returned a shortlist of four qualified candidates in under a week. Aaron paid the talent directly under a direct hire model, with a flat placement fee and no recurring monthly markup.
Key Highlights
| Metric | Value |
|---|---|
| Role placed | Executive Virtual Assistant |
| Time to shortlist | 7 to 10 days |
| Candidates shortlisted | 4 |
| Finalists interviewed | 2 |
| Time to full task handover | 4 days |
| Scope transfered | Email, calendar, outbound calls |
Streamlined Hiring, Start to Finish
The four candidates delivered were the first time Aaron saw the full product. Every one of them met his requirements on English comprehension, relevant work experience, and understanding of the role. He said the candidates went, “way above and beyond my expectations.”
That turned his decision into a fit question rather than a quality question. He has said he would have hired any of the four had they been presented individually.
Aaron described the process as open, transparent, and quick from the first call forward, “a white glove recruiting process” in his own words.
With skills already validated, Aaron selected on personality and working style. He specifically wanted someone who would hold him accountable and challenge him, so he would actually get full value out of a full-time assistant rather than defaulting back to doing the work himself
Outcomes
4 days
To full administrative task handovoer
100%
Email, calendar, outbound calls handled
Overcoming the Talent Quality Objection
Aaron arrived skeptical. When he was first shown candidate videos, he did not believe LATAM talent could deliver that level of English fluency and comprehension.
The shortlist settled it. All four candidates had held comparable positions, and all four communicated at a client-facing level.
Then, within four days of her start date, Aaron had handed over email, calendar, and outbound calls in full. He had never delegated administrative work at that scope before. He said, “I’ve handed over everything: emails, calendars, making calls. It’s been literally way more than I expected. The value has already been extremely realized.”
Why Saber Tech Group Chose Remote Leverage
Aaron’s reference point coming in was the BPO model: a fixed monthly rate, resold hours, and no visibility into what the worker actually earns. What made the difference:
On the economics of scaling past the first hire, Aaron said, “The value becomes kind of a no-brainer.”
Results Summary
| Success Metric | Outcome |
|---|---|
| Total to shortlist | Less than a week |
| Candidates per role | 4, all meeting requirements |
| Time to hire | Days, not weeks |
| Time to full task handover | 4 days |
| Recurring fees | None. 100% of wages go to talent |
Saber Tech Group needed to get its founder out of the weeds without adding a hiring project to his workload. Remote Leverage delivered four qualified candidates in under a week, and within four days of start, the entire administrative function had moved off the founder’s plate. Sales roles are next.
